What is Rollback?
Rollback is a feature that will allow you to restore to a previous date and time within a 3-month period across your financial accounts. This will allow you to remove any transactions, bank reconciliations, standing orders and starting balances that you have entered before choosing to rollback and restoring your financial accounts to a previous state.
How to find Rollback facility?
Go to admin > Rollback the screen will appear as shown below:
From here you will be able to select the date and time you wish to rollback to. Completing this routine will remove any transactions that were entered after this point in time.
When you click the ‘Rollback’ button, you will receive the notification below; asking you to confirm if you wish to proceed with the ‘Rollback’ routine.
‘This process will remove data that was added after [the date and time you have selected]. This includes Transactions, Reconciliations, Funds, Nominal Accounts, Budgets, Memorised and Regular transactions, Suppliers, Grantors and Agencies, Settlement Terms. It may not be possible for us to recover the data once it is removed. Are you sure you wish to continue?’
Clicking ‘No’ will cancel the routine and return you to the previous screen.
If you click ‘Yes’ you will receive a notification, in the bottom left-hand corner of the page, that the Rollback has been successful as shown below:
The Rollback will be unsuccessful, if you have selected over the 3-month allowance, no transactions have been entered or you are trying to rollback a year end procedure.
If you are trying to restore the financial accounts to a time that is longer than a 3-month period, you will receive the following notification which states the date and time it will allow you to rollback to.
If no data has been entered it will inform you of this as shown below:
When can you use Rollback?
Rollback is useful to be able to remove a mistake which is causing your accounts to go out of balance or to return to a prior position of your financial accounts.
You may use Rollback up to 5 times per day. Every user will be able to use Rollback except for read only users and custom roll permission users that have not been given access to the feature.
The Rollback will only affect the branch that you have set under the filter tab; if you have multiple branches this will allow you to narrow down to the specific branch you wish to rollback to without affecting any of the others.
What you are not able to do when using Rollback?
The features that Rollback does not remove are as follows:
- You won’t be able to rollback a year end.
- A Rollback will not remove any budgets.
- You will not be able to restore your financial accounts to a period that is older than 3-months.
- The feature will not allow you to restore any deleted budgets, nominal accounts, funds, standing orders and cost centres.
You will not be able to restore any transactions removed by the Rollback feature once the process has been completed so make sure you it wisely.
If you have any further questions about Rollback, please contact: support@datadevelopments.co.uk or give us a call on 01902 714030.