Data Developments

1. Navigate to https://www.myfundaccounting.online/dashboard

2. Go to "Transactions"

3. Go to "Online Banking"

4. Click "New Transfer"

5. On the 1st step, you will see a list of your current assets. Select the bank account that this payment will be sent out of from the list of assets.

6. Type the remitter reference into the Remitter reference field.

7. Click Next Step to proceed to account selection.

8. Select the expenditure code that you wish for this payment to be recorded against from the account code list.

9. Enter the amount of the transactions into the Total amount field.

10. Select the supplier for the payment from the Supplier dropdown.

11. Type the Beneficiary reference into the designated field.

12. Click Next Step to proceed to fund selection.

13. Select the fund that you would like the transaction to be recorded against from the list of funds.

14. Click Next Step to enter payment details.

15. You can enter the Reason for Payment here.

16. Enter the invoice number in the Invoice Number field. You can also click the Upload button or the drag-and-drop area to attach an invoice.

17.

18. Click Next Step to review the submission.

19. Click Next Step to finalize the transaction summary.

20. Click Request Authorisation for Payment to submit the transfer request.

Once you have made the request, each person who is set up as able to authorise payments will receive an email containing the details of the payment and a link that they can click on to approve or deny the request.

21. If you want to review the authorisation request that you have sent out to check if it's still pending, click "Admin"

22. Click "Online Banking" and then 'Sent authorisation request'

23. You will see a list of your sent authorisation requests along with their status. You can navigate through to find the authorisation you would like to check on.

24. Click More Details to view transaction specifics.

25. Click Cancel to withdraw the authorisation request.

26. Once everyone who received the request has authorised the payment, you will be able to process it through the bank. To do this, go to "Admin"

27. Go to "Online Banking"

28. Go to "Sent Authorisation Request"

29. Navigate in the list of requests to the request you wish to process.

30. You can see that it is now marked as "Approved" rather than pending.

31. Click "Process"

32. Click "Yes"

33. You will then be taken to the open banking option to be able to process the payment through your bank account. Our sample below is from a mock bank, so will look a bit different to our steps. Click "Go to bank"

34. You can either scan the QR code to make the payment through your phone:

35. Or click "Open Mock UK Payments - Redirect Flow on this device" to make the payment through your current device. You will then be able to select your bank account and log in through the Open Banking facility.

36. Click "Continue"

37. Once you have made the payment, you will be redirected to a 'Thank you' screen in MyFundAccounting which will give the details of the transaction that has been posted, including the audit number. You will not need to post this transaction again manually.

38. Click "Go to dashboard" to navigate away from this screen.

39. It is also possible to just mark the payment request as paid and post the transaction that way, if it was already paid externally after it had been approved. From the dashboard, go to "Admin"

40. Go to "Online Banking"

41. Go to "Sent Authorisation Request"

42. Navigate to your list of payments to find the request that you wish to mark as having been paid.

43. You will see that it has been "Approved"

44. Click the "Paid" button.

45. Click "Yes". The payment will then be marked as paid, and a settlement transaction will be automatically posted for you, again providing you with the details and audit number. You will not need to record this payment manually.

Tip: We hope you found this guide helpful and easy to follow. If you require any further assistance, please contact our support team by telephone on 01902 714030 or by email at support@datadevelopments.co.uk.